LegalDoc AI Assistant

CaseScribeAI is an AI-powered platform developed for legal professionals handling VA disability, Social Security, and Personal Injury cases, aimed at reducing the time and effort required to process complex legal documents.

Client Overview

CaseScribeAI is a cutting-edge platform tailored for legal professionals, claims analysts, and law firms focused on Veterans Affairs (VA) disability, Social Security (SS), and Personal Injury (PI) cases. With increasing caseloads and the complexity of legal documentation, the client sought to drastically reduce the time and manual effort involved in reviewing, classifying, and summarizing case documents. To bring this vision to life, CaseScribeAI onboarded Accubits Technologies, for the development of AI-powered platform.

Project Objectives

The primary goals of the CaseScribeAI platform were:

  • Automate and accelerate the processing of handwritten and typed legal documents.
  • Classify and organize over 150 document types for structured review.
  • Generate AI-based summaries to provide quick, actionable insights into case files.
  • Enable real-time user interaction with documents, annotations, and extracted data.
  • Provide intelligent search and filtering across all case materials.
  • Support customization for unique organizational and legal requirements.

Challenges

  1. Volume and Complexity of Data :Legal case files often contain hundreds of documents in varying formats including typed forms, handwritten notes, and scanned PDFs.
  2. Handwriting Recognition: VA and SS case documents frequently include physician notes and forms with difficult-to-read handwriting.
  3. Need for Real-Time Updates: Users required the ability to interact with documents and see instant updates in summarized case facts.
  4. Regulatory Compliance: The platform needed to comply with data handling standards related to legal and health records.

Solution Delivered by Accubits

1. Rapid Document Processing

Accubits implemented a scalable document ingestion pipeline capable of processing and indexing large eFolders in under 20 minutes. Key technologies included:

  • Optical Character Recognition (OCR) with deep learning
  • Preprocessing layers for noise reduction in scanned documents
  • Parallelized document indexing for performance

Advanced handwriting recognition models were trained on thousands of annotated legal and medical forms to accurately extract handwritten content.

2. Document Classification Engine

Accubits designed a classification model using a hybrid of NLP and supervised learning to:

  • Automatically classify over 150 document types
  • Extract metadata and categorize data points based on document content
  • Link documents to relevant case sections for faster review

This enabled automated folder structuring and metadata tagging, significantly improving navigation.

3. AI-Generated Case Summaries

An AI module was developed to generate concise, human-readable summaries for each document and case. Features included:

  • Entity recognition (names, dates, claims, injuries, etc.)
  • Contextual summarization using transformer-based models
  • Categorization of facts by document type

These summaries served as a quick reference for attorneys and claim reviewers, reducing manual synthesis time.

4. Interactive PDF Viewer

To streamline workflow, Accubits developed a fully interactive PDF environment:

  • Users could view documents, highlight sections, and add or modify extracted facts.
  • Real-time synchronization updated the case summary view dynamically.
  • Integration with e-signature tools and note-taking utilities further enhanced usability.

5. Customizable Fact Extraction Rules

Accubits implemented a rules engine that allowed end-users and admins to:

  • Define custom fact extraction logic
  • Set field-specific triggers for data parsing
  • Collaborate with Accubits’ AI experts to fine-tune models for unique cases

This feature empowered law firms to tailor the platform to their practice-specific requirements.

6. Advanced Search and Filtering

The platform featured a universal search bar backed by a dual-index system combining:

  • Natural language queries on document text content
  • Structured search on extracted facts and metadata

Additionally, users could save search configurations as custom views, enabling:

  • Role-based dashboards (e.g., paralegal vs attorney)
  • Filtered case navigation (e.g., all documents related to medical evidence

Outcomes & Impact

  • Significant reduction in manual case preparation time
  • 20-minute turnaround for complex eFolders
  • 150+ document types classified with 95%+ accuracy
  • Real-time case collaboration among paralegals and lawyers
  • Enhanced decision-making with structured, searchable facts

With CaseScribeAI, Accubits Technologies has successfully delivered a robust, AI-powered legal workflow solution that addresses the pain points of high-volume, document-intensive claims processing. The platform is now positioned as a leading tool for legal firms and agencies involved in VA, SS, and PI cases, driving efficiency, accuracy, and better outcomes for clients.

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Highlights

Time-saving automation

Efficient contract vetting

Accurate clause identification

Streamlined document analysis

State-of-the-art ML algorithms

Increases productivity